Austin Attractions Pre-Conference College Tour: University of Texas and St.Edward's University

Description

Monday, June 9 | 7:00 am - 5:00 pm

Tour participants are required to stay at the tour hotel with the rest of the tour group. 

Participants must arrive at the Grand Hyatt San Antonio River Walk 
by 10:00 pm on Sunday, June 8.

Tour ends at the Grand Hyatt San Antonio River Walk  
at 5:00 pm on Monday, June 9.

*Colleges and tour schedules are subject to change at any time*

We will be visiting

University of Texas

Austin, TX

St.Edward's University

Austin, TX

Limit:  75 participants (including tour leader)

Price:  $80

Cancellation policy: There will be no refund if you cancel your participation in the tour and registrations are not transferable. Tour organizers must be notified of any cancellations by emailing collegetours@hecaonline.org.

Full participation required: When you register for a tour, you make a commitment to participate in the entire tour and are required to:

• join the tour at the official report time and location, and stay until the official end time;
• visit all the colleges on the tour itinerary and participate in each scheduled event during each tour;
• stay in the HECA room block at the tour hotel(s), regardless of other housing options (required to meet HECA hotel commitment; out of fairness to all, there are no exceptions);
• travel on the tour bus (gain the benefit of getting to know your HECA colleagues - a lasting benefit of the tours!);
• be prepared to walk at least 5 miles per day across campuses, in varying weather conditions, and climbing stairs. Many “historic” universities are technically ADA compliant, but are not easily accessible. When registering, participants will be asked to indicate physical needs accommodation. While we will request accommodations from colleges, we cannot guarantee them. Please keep this in mind with regard to your personal comfort level and physical stamina.

Informal participation not permitted: Individuals not participating in the official tours may not join the events at the colleges or schedule individual tours on the same day.

Tour agreement: As part of registration, you will be asked to read the Gentle Reminders and agree to the College Tour Terms and Conditions. All participants will be required to sign a Tour Waiver form.

Compliance: Tour policies are provided in advance to avoid participants making arrangements outside of policy guidelines. Policies have been developed after much thought and consideration of fairness to members and volunteers. Not following policy may result in the loss of HECA College Tour privileges for one year. Thank you for your understanding of and respect for HECA tour policies and other HECA members.

What's Included

The tour price includes bus transportation between the hotel and all the colleges, with final drop-off at the Grand Hyatt San Antonio River Walk. The price also includes lunch. Lodging is not included and participants must pay to stay in the tour hotel and are responsible for their own lodging costs. See Hotel Information below.

Travel Arrangements

Arrival and Departure
Participants must arrive at the Grand Hyatt San Antonio River Walk on Sunday, June 8 by 10:00 pm. 
The tour ends at the Grand Hyatt San Antonio River Walk on June 9 at 5:00 pm. All participants must participate until this time. 

Please note that much thought and consideration goes into scheduling HECA tours. We take into account possible conflicts with major holidays (including religious observances), other professional development events, the college admissions timeline for HECA members, and the host college scheduling limitations. While we recognize that no schedule will work for everyone, we strive to be respectful of all concerns and offer events that will be valuable to HECA members.

Transportation
Check-in location: Grand Hyatt San Antonio River Walk, 600 E Market St, San Antonio, TX 78205
Participants must provide their own transportation to the Grand Hyatt San Antonio River Walk.

Hotels
Each hotel block of rooms is contracted well in advance to keep costs as reasonable as possible and is based on full participation by tour members. HECA must guarantee a certain number of hotel rooms or incur a penalty. Participants must make their own hotel reservations but please do not book hotel rooms until you have registered for the tour itself. 

Please reserve your room as early as possible, within two weeks after registering and identify yourself as part of the HECA tour to obtain the group rate. The HECA group rate is arranged as a courtesy but is not guaranteed. Be sure you understand each hotel's cancellation policy. To make your reservation, click here. 

A block of single and double rooms has been contracted at the hotel(s) but participants are not guaranteed a particular room type. When reserving a double room, provide the hotel with the names of both tour participants. We are very limited in the flexibility of rooms reserved in the HECA block. 

HECA encourages rooming with others and provides a forum to arrange for this, but a roommate is not guaranteed. It is not HECA's responsibility to find roommates for participants. The Roommate Finder and list of tour participants willing to share their contact information are available on the HECA member website.

Cut-off Date: The room block cut-off date is May 10, 2025. Please reserve your room as soon as possible and no later than this date to secure both the rate and the space.

Sunday, June 8, 2025 (1 night)
Grand Hyatt San Antonio River Walk, 600 E Market St, San Antonio, TX 78205

HECA has negotiated a group rate of $219 + tax per night. To make your reservation, click here.

Please contact collegetours@hecaonline.org: 
- If you are rooming with another HECA member, provide the name of your roommate
- If your plans change and you cannot attend the tour (NOTE: You will be responsible for cancelling your travel plans)
- If you have questions regarding this tour